Corporate events are loved by all because of fun and entertainment stuffed in it. A corporate event can involve 50 people to 1500 people that can lead to many preparations at that time. Some prominent companies consider hiring events company in Dubai for a professional and alluring touch to the event. It is better to have a handy checklist which should be followed if you are elected as coordinator.
1.Initiate the process with an announcement to round up the volunteers. Make an open invitation for all enthusiastic employees. It will help in associating some folks but most effective part will be individual campaigning. Pick some of the people for different tasks according to their interest and experience in how things are actually done.
2.Conduct a meeting with the refreshments, crew may be busy but they will be enticed by alluring smell of cookies. Discuss the agenda in the meeting and delegate the work as far as possible. If you are staff manager then assign work for event planning to different competent members who can handle that task very confidently. Be stern and get consensus on time, date and details of the work.
3.Make a budget and include every bit in it that will be required like food, activities and other furniture items. Keep this part limited to own or share it with coordinator for best working style.
4.Attend all meetings to access progress of the event. Praise the person who has reached to the objective and finalize meeting with caterers and entertainers. If there is some difficulty in hiring, then consider Event Company in Dubai that can provide prolific help.
5.Send invitations and notify employees at least before 6 weeks if possible. Include administrative staff to include every client in the event if you are unsure then contact higher post managers for more information regarding the attendees.
6.Conduct a final meeting prior one week of event. Ensure the weather conditions if required. And lastly finalize counts and keep a check on decoration to avoid last minute group duties.
7. Enjoy yourself at event because some coordinators are unable to have fun. Try to have some time for volunteers to greet individually for their apt help in making this event successful. Socialize as much as possible and try to acquire feedbacks or suggestions for improvements. Next time inculcate on them for best results.
8.Send thank you letters after concluding successful event. Keep a dairy to note all the details and update it with new ideas. If some of the freebies are left over then distribute in helpers to encourage them for next time.
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