Mosaic Live is one of the best event management companies in Dubai. They conceptualize, plan, execute and manage various types of events like meetings, incentive programs, seminars, conferences, team building programs, press meets, gala dinners, offsite events, service launches and many more. Out of all other events, conference events are most exciting and eclectic ones.
Conferences and seminars require lot of work and planning and above all planning a conference is a thankless job. Thus, to plan good event, team members need to plan and invest massive time to make it successful. Another option is to hire Events Company in Dubai for better preparation and execution of an event. They plan very well each and every minute detail such as logistics, entertainment, activities, attendees lodging and transportation. They are flexible in planning everything and from their experience they have learnt creativity to solve any problem in case it arises.
1.Estimate number of attendees and according to that plan the venue, budget, speaker and workshop. Estimation can be on the base of number of invitations or attendance record of previous event.
2.Plan the budget or take help from accountant to spend money carefully in allocating venue and other adjoining expenses.
3.Outline the event in mind well before three to four days. If you want to implement some innovative ideas in the conference then discuss with the team and enforce them as far as possible.
4.Book the seminar venue well in advance and if your event requires in-house catering then you need to be shrewd in negotiating the contract value.
5.Create awareness for the event and if there is a conference website then update with date and venue information on it.
6.Book speakers and entertainment sources if required. Try to finalize workshops and plenary sessions. Moreover have backup speakers because sometimes things can turn out different than expected.
7.When your plan is finalized then you may start making plans for sponsorships if required. Contact corporations and provide prize to promote conference. Do not forget to make arrangements to feed attendees.
8.Set up registration panel if required. Accept if from online mode, telephonic conversation or letters. Acceptance of all processes will iron out all kinks and troubleshoot the process on time.
9.Send invitation to the invitees along with complete information regarding venue, place time and special guests. Send that invitation from mail or contact them personally.
10.Once event has begun your responsibility has not ended. Inevitably, you may need to fix a problem in case something is wrong.
11.Wrap up the conference and learn from the mistakes if there is anyone. Try to have feedback. If the event ran flawless then assess the team and reward them for their dedicated work.
In case there is some problem in planning any event, one can contact event management companies in Dubai for assistance.
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